City to seek authorization to migrate email to Microsoft .gov tenant; staff to contract with CopyNet
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Summary
IT staff outlined a planned migration from a commercial Microsoft tenant to a dot-gov tenant to improve security and CJIS compliance for police; the council was asked to authorize a contract with CopyNet to perform the migration and mailbox consolidation.
City IT staff briefed the council on an upcoming project to migrate the city's email and cloud services from a commercial Microsoft tenant to a government (.gov) tenant.
Josh Bolson, the city's IT specialist, said the current commercial tenant stores city data alongside other businesses. He described the migration to a .gov tenant as a necessary step to improve security and to become CJIS-compliant for police department needs. Bolson said the project will copy existing data into the new tenant while the city continues to use its current mail system, then perform a coordinated cutover during a single weekend to minimize service disruption.
Bolson told council members the city plans to contract with CopyNet to manage the migration. He said the conversion is complex because staff must synchronize a period of parallel operation between the old (.org) and new (.gov) tenants while moving data. He also said portions of the project should be covered by a grant if the city's application is approved.
No final contract award or formal council vote is recorded in the work-session transcript. Staff presented the proposed authorization to contract with CopyNet for council consideration at a subsequent meeting.
