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Hatboro-Horsham to implement Tyler School ERP Pro Jan. 1, 2026; staff training, parallel runs planned
Summary
District staff provided an update on “Project Hat Trick,” the conversion to Tyler School ERP Pro with a targeted go-live date of Jan. 1, 2026. The rollout will include extensive staff training, a train‑the‑trainer model, parallel processing and new employee-facing portals and timekeeping systems.
Hatboro-Horsham School District staff told the board Oct. 13 they expect to go live with Tyler School ERP Pro on Jan. 1, 2026, and outlined training, change-management and operational steps to prepare the district for the new system.
Bill Stone, director of business affairs, said the project — called Project Hat Trick — is in its final configuration and that district functional leads and a project manager have been heavily engaged in the last phases. "Our folks that are most intimately involved in this project have 01/01/2026 circled on their calendar," Stone said.
Administrators described the ERP as the district's back‑office system for finance and human-resources functions, tying together modules for payroll, budgeting, purchasing, grant management, time and attendance, and reporting. Staff stressed three priorities behind the conversion: gathering user input, delivering thorough training, and accepting some process change to realize improved efficiency and controls.
To prepare users, the district will use a train‑the‑trainer model: core "power users" and functional leads have already begun training and will train broader end users. Staff said roughly 100 district employees will be active system users beyond the employee portal; most staff will access an employee portal for pay stubs and basic functions. The district plans multiple communications channels (regular newsletters, monthly Q&A calls, administrative briefings) and has purchased a documentation tool called Scribe to auto-generate step-by-step guides and short training artifacts.
Stone outlined expected operational changes: a new employee portal (referred to in the presentation as the "employee access center"), a new time and attendance system for nonexempt employees, and a move away from informal email-based requests to tracked workflows inside the ERP. Staff said these process changes will require a training window from October through December and parallel processing after go‑live to validate workflows. Stone warned that some users may encounter initial issues and that administration will be prepared to respond: "We know that we're going to have some bumps in the road," he said, adding that staff intend to minimize disruption and adjust settings after the go‑live.
District leadership said the 2026-27 final budget will be prepared in the new Tyler system and that the vendor's resources (Tyler University and Tyler Community) will supplement district training materials.
No board action was recorded during the Oct. 13 work session; staff presented the update and requested continued support for training and implementation activities through the end of the calendar year.
