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Bannock County opens bids for office cleaning; commissioners accept proposals for review
Summary
Bannock County commissioners opened four proposals for office cleaning services received in response to a request for proposals, voted to accept them and take them under advisement for evaluation, and moved to a discussion of an executive session under Idaho law.
Bannock County commissioners opened and acknowledged four proposals for county office cleaning services during a meeting on Aug. 21 and voted to accept the submissions and take them under advisement for further evaluation.
The bid opening covered a request for proposals seeking vendors to provide office cleaning for Bannock County offices. Meeting remarks said two addenda were issued to respond to vendor questions and that no bid bond was required as part of the solicitation. The commissioners read the names of the four firms that submitted proposals: Boatman and Suncleaning; JPC Janitorial; Night Owl Janitorial; and New Clean LLC.
The county’s facilities director organized an evaluation group to review the proposals for experience, staffing and other nonprice factors the RFP requires. "We have 4 submissions," said Silgan, who spoke to the commission during the opening. After discussion of the review process, Silgan said, "I'll make that motion that we go ahead and accept and acknowledge all of these proposals." Commissioners voiced approval; the meeting record shows an aye vote but no roll-call tally was recorded in the provided transcript.
The facilities director indicated the evaluation committee will score the proposals and bring a recommendation back to the board, with the possibility of returning next week for the award decision. The meeting record also states that all suppliers will be notified once the project has been awarded.
Later in the meeting a commissioner moved to go into executive session "under Idaho Code § 74-206(1)(a) and (e) to consider preliminary negotiations involving matters of trade or commerce," according to the transcript. The provided portion of the record does not show whether the motion was seconded or the outcome of that motion.
No pricing, contract length or award decision was recorded during the bid opening in the provided transcript; the commission’s remarks emphasized that proposal evaluations will consider experience and capacity in addition to cost.
