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Council approves asset-management software and a slate of DPW service contracts; several two-year awards granted
Summary
The council approved a cloud-based asset-management system for public works and awarded multiple service and materials contracts (winter sand, emergency rentals, asphalt patch, pest control, HVAC, electrical and others), mostly two-year agreements; the asset system will include a public 311 intake and integrate with existing town systems.
The Coventry Town Council voted unanimously to award an asset-management software contract for the Department of Public Works and to approve multiple annual or two-year service contracts for routine DPW needs.
Kevin McGee (DPW) described the selected asset-management product as cloud-hosted, capable of GIS integration and 311 intake for resident service requests. He told the council the software will manage facilities, fleet, stormwater, roads, sidewalks and citizen requests; staff will integrate modules incrementally and provide training. The first-year cost was within the capital budgeted amount, and ongoing annual operating costs will be carried in the town’s operating budget.
Council members asked about expected call volumes and staffing impacts; DPW said the town currently processes roughly 75–100 calls a day and that the new system should route requests directly to foremen and crews, improving response time and informing future budgeting and capital decisions.
The council then approved a slate of DPW procurement resolutions (2025-76 through 2025-85) awarding contracts for winter sand, emergency equipment rental, earth materials, pipe and castings, erosion control, pest control, HVAC, electrical services, and asphalt patching. Most awards were for two-year contracts; the pipe/castings/erosion-control items were bid annually due to market volatility.
Separately, the council approved a used Ford Explorer purchase for the building official’s office (Resolution 2025-86), citing cost savings versus a lease and the need for a higher-clearance vehicle for inspections at unimproved sites.
Council members requested quarterly or semiannual KPIs from DPW after implementation and asked staff to include long-term operating cost lines in future budgets to sustain the asset-management system.
