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Clerk proposes updated fee schedule, purchase of large plotter and vendor change; vote outcome not specified in transcript
Summary
Oakland County clerk and register of deeds presented an updated fee schedule, said the office will switch vendors and purchase a large plotter/scanner to resume map printing and scanning; committee discussion covered subscription tiers, pricing and data control concerns. Vote outcome for this item was not explicitly recorded in the transcript.
The county clerk and register of deeds presented an updated fee schedule and related operational changes to committee members, including plans to switch vendors and acquire a large plotter/scanner for map printing and large‑format document scanning.
The clerk said the office will “go live” with a new vendor on November 3 (vendor name stated in the presentation) and that the switch required reexamining subscription tiers because some customers previously held multiple subscriptions in the same month. The fee schedule changes increase the number of documents delivered in higher subscription tiers and adjust prices accordingly.
Committee members discussed the county’s prior arrangement for large map printing (previously done by a large plotter that had failed years earlier) and the practice of outsourcing map printing to Oakland Schools, which has stopped providing that service. The county intends to purchase its own large plotter/scanner so it can both print maps again in‑house and scan oversized documents into county records. The clerk said the new device will serve multiple uses, including scanning large documents that previously could not be added to the records system.
Several commissioners raised concerns about whether the county had completed an analysis of contracting with private firms versus purchasing equipment in‑house and about data security when third parties print or retain map files. The clerk said in‑house capability reduces risk associated with sending documents to outside vendors.
A motion to receive and file communications and a motion to bring the clerk’s item forward were recorded; the record shows a motion to approve the fee schedule was made (moved by Commissioner Taylor and supported by Commissioner Joliet). The transcript does not clearly record a final tally for the fee schedule and plotter purchase item. As a result, the final committee vote outcome for item 8a is not specified in the committee transcript provided.
Staff said the county will not implement certain price tiers for very large map prints until the new plotter is installed, and that the printer/scanner purchase is intended to allow the county to resume selling large maps and to add large documents to its digital records.
