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Lafayette City board approves street contracts, vehicle transfers, water project time extension and $4.57 million in claims
Summary
At a regular meeting, the Lafayette City board approved a low bid for Greenbush Street work, awarded a crack-sealing contract, accepted tax-sale certificates including 913 Salem Street, approved a vehicle transfer and several surplus/trade-in actions, extended a lead-service replacement schedule, and approved claims totaling $4,569,276.43.
LAFAYETTE — The Lafayette City board approved a series of contracts, equipment transfers and a time extension for the city’s lead-service-line replacement project during a routine meeting.
City Engineer Jeremy Grinard told the board the low, responsive bidder for the 2025 Greenbush Street concrete project phase 2 was Dixon Construction at $141,741 and recommended awarding the contract. The board approved the contract and also approved a notice to proceed effective immediately.
Grinard also presented results for crack-sealing work for 2025. The only responsive quote received was from Pavement Solutions, Inc., for $228,034.25. The board voted to award that contract; staff said the work is weather- and schedule-dependent and could occur late 2025, early 2026, or across both periods.
Legal counsel presented Resolution 10-2025 to accept assignment of tax-sale certificates for properties that did not sell at the most recent tax sale, including a lot at 913 Salem Street that the city previously demolished. Counsel told the board the city will begin the statutory process to quiet title and complete acquisition; that process will take several months and involves notices and possible court petitions. The board approved the resolution.
Purchasing Manager Dave Payne introduced Resolution 2025-11 to accept transfer of a vehicle from Tippecanoe County; the board approved. The board also declared a 2005 Dodge Caravan surplus so it can be traded in on an upcoming vehicle purchase and approved a trade-in for a 2011 John Deere Gator and an associated snowplow from parking operations.
Steve Moore, superintendent of Lafayette Waterworks, asked the board to approve change order No. 1 for the lead service line replacement contract with Atlas/Atlas Excavating to extend completion dates. Moore said the substantial-completion date will be extended by 153 days to April 3, 2026, and the final-completion date by 154 days to May 4, 2026, because of delays obtaining brass fittings and other material availability issues. The board approved the time extension.
Jeremy Deal, city controller, reported the Controller’s Office reviewed claims totaling $4,569,276.43 and requested approval; the board approved payment of the claims.
Votes at a glance: all listed items were approved by voice vote with affirmative "aye" responses recorded; no nays were recorded during the meeting.
Why it matters: The contract awards move multiple public-works projects closer to construction, the vehicle transfers and surplus declarations affect fleet management and budgeting, the Waterworks time extension acknowledges supply-chain delays on a public-health-related infrastructure program, and the claims approval authorizes disbursement of funds totaling roughly $4.57 million.
Details and clarifications: Grinard said Dixon Construction was the lowest responsive bidder for Greenbush Street phase 2. Pavement Solutions was the only responsive quote for crack sealing. Legal counsel said obtaining title and clearing the tax-sale properties involves notices and court petitions and can take six to 12 months. Moore confirmed the lead-service-line project is phase 1 and that the overall program could be conducted in phases over a 10–12 year period. No department-specific breakdown for the $4,569,276.43 in claims was provided at the time of the meeting; a board member asked staff to identify a $4,687 charge to Truck Country of Indiana, and staff said they would follow up.
