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Council to update town-hall rental agreement; chairs and tables to remain on property
Summary
Clawson council discussed and moved to update the town-hall rental agreement to document that tables and chairs are not to be rented off-site, following past incidents of damage when items were removed.
Town staff and council members discussed requests from residents to rent town-hall tables and chairs. Council members recalled a previous informal policy and minutes showing the council had decided not to allow tables and chairs to leave the property after an earlier incident when borrowed furniture was damaged.
A council member moved to update the rental agreement and chair/table policy to make the restriction explicit in writing. Another attendee indicated there is an existing rental form in the clerk’s drawer and suggested staff circulate an electronic copy to the council for review and updating.
Council members discussed past occurrences in which chairs and tables were taken off-site, resulting in breakage and wear, and said formalizing the policy would reduce confusion when staff receive rental requests. One council member noted that the recreation department handles some equipment such as canopies and that the council can refer rental calls to that department.
The transcript records the motion to update the rental agreement and a request for staff to provide a revised electronic copy, but no recorded vote appears in the meeting record provided.
