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Advisory chairs and task force call for broader review of draft training manuals and Policy 10‑70 revisions
Summary
Advisory chairs, task-force members and several board trustees asked staff to loop draft training materials with advisory chairs before finalizing them and raised concerns about process and notice during the district's rulemaking for Policy 10‑70.
Board members, advisory chairs and Task Force participants used the Aug. 20 workshop to press for broader consultation on two related items: proposed rule changes to Policy 10‑70 (advisory committees) and staff-drafted training manuals for advisory chairs and liaisons.
Multiple advisory leaders, including representatives from the District Advisory Council and the ESE Advisory Council, said they had not been shown the draft manuals before staff posted them and asked that staff reconvene chairs for a roundtable. Task Force members said their own recommendations — the product of months of work — had not been fully reflected in the staff materials and urged a collaborative review before the materials are finalized.
Several speakers described the draft manual as legally detailed and policy‑heavy, with repeated references to legal requirements and a lack of practical checklists, timelines and templates for new chairs. “The manuals are long and policy heavy, making it hard for a new chair to quickly extract what’s immediately relevant,” said a Facilities Task Force representative during public comment.
Board members asked staff to organize a meeting of advisory chairs to review the manuals after chairs consult their committees; Superintendent Hepburn and staff agreed. Trustee Alan Zeman recommended turning the manuals into a formal training package with clear learning objectives and providing chairs time to collect committee input. Staff said they would give chairs a few weeks to gather feedback and then host the roundtable; trustees set a rough two‑month window to complete that loop so final training materials can be revised before wider publication.
Separately, trustees discussed specifics of Policy 10‑70 redlines: term lengths for officers, quorum and removal processes for non‑board appointees. Board members expressed mixed views about term limits and agreed on a compromise limit for chairs (two-year limitation proposed, with more detail to be returned in a redline). Trustees asked general counsel and staff to produce a clear redline of Policy 10‑70 for rulemaking and to clarify which items require board-level rulemaking versus operational guidance.
No final policy vote occurred at the workshop. Staff will bring a redline and an implementation plan informed by the chair roundtable and the Task Force’s recommendations to a future workshop for rulemaking and potential final adoption.
