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Board reviews proposed facility rental rate changes, asks staff for refinements
Summary
The board reviewed proposed updates to facility rental rates and procedures including per-item fees, deposits and a key-return deterrent; staff will return with revisions for a first-reading action.
District staff presented proposed updates to Policy 42-60-A (facility rental rates) including revised hourly rates, per-item fees, deposit thresholds and late-payment procedures.
Key proposals shown in the draft included: adding a right-hand column to distinguish normal workday rates from after-hours/weekend rates; charging per wired microphone rather than a flat fee; listing fees for projectors, pianos and platform/risers; a $150 weekend deposit (minimum cleaning fee); and a no-key-return fee intended as a deterrent (the presenter noted the fee is designed to discourage failure to return building keys or key cards). The presenter said late fees would be added for balances outstanding after 90 days and that deposits would be required for estimated fees over $1,000.
Board members questioned whether gym after-hours rates should be time-and-a-half to better cover overtime costs (the draft included one line with a fixed $50/hour weekday and $100 weekend figure that would not be time-and-a-half). Staff explained kitchen fees differ by site because of cleaning and space differences; the food-service director (Darlene Morrow) explained kitchen costs reflect additional cleaning and staffing needs. Staff asked for direction to refine the draft for a first-reading agenda item.
