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Board hears bids and urgent maintenance needs: auditorium lights, Jane Hoover turf and a failed Bear Creek HVAC unit
Summary
District staff recommended buying a replacement auditorium stage control board (about $8,000) and presented bids for replacing Jane Hoover turf (turf is 14 years old, beyond a 10‑year life) and for a failed 20‑ton HVAC unit at Bear Creek; the board approved the auditorium console purchase and accepted McClure for the Bear Creek HVAC replacement.
Several facilities maintenance items that district staff described as urgent were discussed and in some cases authorized for purchase.
Auditorium lighting control board Facilities staff tested the high school auditorium lighting and said the problem was the stage control console rather than the house wiring or lights. A Donegal technician, John Coleman, temporarily operated the system using a loaned console and the district determined the required replacement consoles are widely available. Administrators presented vendor quotes showing an approximately $8,000 cost for a replacement control console versus earlier contractor estimates of $240,000–$350,000 to “fix everything.” The board approved purchase and installation of the replacement console from the vendor who could deliver fastest.
Jane Hoover artificial turf replacement bids The board discussed bids to replace Jane Hoover artificial turf. Administration said the existing turf had a 10‑year expected life and had been in use 14 years; stitching and seams were failing and the field has become hazardous. The district solicited three bids; one firm declined to bid and two bids were received. Consultants reported Keystone’s bid was about $3,040,000 lower than the other bidder. Board members debated whether to wait for state funding or use capital bond funds that must be spent by April 2027; administration said field replacement, East High HVAC work and other capital projects were already anticipated uses of that bond money and that contractor schedules mean delaying could push construction to 2027 rather than 2026.
Bear Creek HVAC replacement Administrators reported a failed 20‑ton unit at the Bear Creek site and presented three bids; HB McClure submitted the lowest bid and administration recommended awarding the replacement. The board approved McClure as the vendor for the Bear Creek HVAC unit.
Why it matters: these are near‑term capital and maintenance decisions that the board said it needs to balance against longer‑term facility strategy and the district’s April 2027 bond‑spend deadline.
