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Bannock County procurement officer outlines project spending, flags extra costs for abatement and roof work
Summary
Shanna Crystal, Bannock County chief procurement officer, told the Board of County Commissioners that several construction and procurement items require funding direction, including a $3,700 aerial-survey invoice, an anticipated abatement change order of about $46,000 at the YDC Events Center, and a recommendation to add permanent antenna poles to a road-and-bridge roof replacement.
Shanna Crystal, chief procurement officer for Bannock County, told the Board of County Commissioners on July 16 that several ongoing capital projects require decisions about where to charge unplanned costs and that some construction items will require change orders.
Crystal said an invoice from vendor Diatrop for an aerial survey and data delivery tied to the feasibility work on the Rotary (River) Bridal Corner project arrived without an identified funding source. She presented three options: charge the department that requested the work, charge County Operations contract services, or charge the coroner’s capital budget for the coroner’s portion, which she estimated at about $3,700. After discussion in which staff said the coroner’s capital budget was acceptable and that the coroner would sign off on the invoice, the board directed staff to charge the Diatrop invoice to the Road and Bridge budget as part of related work on site access and storage-shed planning.
Crystal gave a procurement update on the county’s janitorial services request for proposals. The RFP will be republished and a pre-proposal meeting set for Aug. 6 after the fair. She said the county is considering bid language changes to reflect frequency differences for the YDC and event-center areas and to note potential future construction at the Rotary/Rotobridge project. Crystal recommended keeping the event-center restroom work as a separate contract or as an alternate line item so the board can accept or decline it when bids are evaluated. The board signaled a preference to keep oversight and specifications separate for the two contracts.
On contract timing, Crystal told the board she plans to change the janitorial contract period to run Oct. 1 through March 31 (an initial 18-month term) with options to renew, creating an overall possible term of roughly 4½ years including renewals. She said standard legal protections (nonappropriation, cancel for cause, cancel for convenience) will remain in the contract and the draft will be returned to the board for review in about a week.
Crystal and county staff described a proposed permanent pole and conduit for antennas on the Road and Bridge building roof. Staff said current temporary mounts and exposed cabling are more than 20 years old and that installing a 6- to 8-inch diameter, roughly 6- to 8-foot pole with conduit would protect connectivity (including a critical feed to the landfill) and allow multiple dishes to be mounted without running cables across the roof. Staff estimated the incremental cost at about $3,000 beyond the roof replacement scope. The board directed Crystal to have the project architect include the permanent pole in the roof replacement drawings and to coordinate final specifications with Adam Absher.
Crystal updated the board on the YDC Events Center construction schedule and an expected abatement change order. She said electrical rough-in, plumbing trim and HVAC are progressing and that the south side painting and storefront installation are complete. The planned move-in date is Aug. 18, with interior office demolition scheduled for Aug. 20. She told the board an abatement change order tied to the demo and paving will arrive shortly and preliminarily will be “just short of $46,000,” primarily for asbestos abatement; she said lead abatement items accounted for about $6,000 of the estimate. Crystal said she expects to ask the board to fund that change order from the project contingency when the final change order is presented.
Crystal also reported that the tactical training center and exhibit hall are nearing final inspection completion, that boilers and central systems are on schedule, and that the county has approved geotechnical surveys for the Rotobridge construction project; survey results are expected in a few weeks. Architect Ted Booth is drawing plans for several projects and Crystal said she will ask Booth for cost estimates once drawings are complete.
The procurement chief asked the board how it wanted to track and assign project costs going forward, and board members confirmed they prefer clear departmental assignment of charges where possible and that staff return with any formal change orders for approval.
Ending: Crystal said she will return updated contract drafts and change orders to the board for formal approval and will coordinate with county architects and operations staff to finalize budgets and project drawings.
