Stevensville council moves to execute Energy Systems LLC contract for airport fuel farm; FAA grant offer pending

The Stevensville Town Council considered a contract with Energy Systems LLC to build a new fuel farm at the town airport and moved to execute the contract now that the FAA grant offer has been received.

Council member Parker made the motion to approve the Energy Systems contract and Council member Smith seconded. Town staff said Energy Systems submitted the low bid of $425,000 when the project was bid in April and that the project cost matched earlier estimates well below initial projections. Staff said the town received an official FAA grant offer, and the grant documents were executed at the last council meeting and are now with the FAA as part of final documentation; the council needs to execute the contract with the contractor to proceed.

Staff warned the timeline depends on FAA processing, which they described as slower this year by roughly a month compared with the town’s prior experience. The town attorney reviewed the contract and will sign it after final review, staff said. Councilor Brown asked staff whether the attorney had already signed; staff replied that the attorney has reviewed the contract and will sign it afterward.

Councilors also asked about drawings and specifications produced by Morris and Marley. Staff said the drawings were part of the original RFP but were not separately presented to the council; staff committed to distributing those drawings as an informational item so the council and public can view the proposed location and layout of the new fuel farm. No formal vote on contract execution is recorded in the provided transcript.