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Town to replace ClerkBase with CivicPlus agenda management; staff promise search, minutes and AI‑enabled features
Summary
Council received a preview of CivicPlus (CivicClerk) agenda management software that will replace ClerkBase; staff said the platform will integrate agendas, approvals, live minutes and provide a more consistent experience across boards and commissions.
Town staff provided a preview of a planned transition from ClerkBase to CivicPlus (CivicClerk) as the town’s agenda management software.
What staff said: Luke Murray and clerk staff explained CivicPlus will integrate with the town’s website calendar, enable director‑level workflow for agenda preparation, and provide live‑minute capabilities. Murray said the platform is integrated with the town’s CivicPlus website tools and that it will make agenda creation, link management and revisions smoother for staff and departments.
Features and training: Staff said CivicPlus supports workflow approvals (so directors can prepare and route agenda items), enables votes and minutes to be taken in real time, and offers improved search. Murray also noted that CivicPlus and comparable systems increasingly support AI tools for automated summaries and search. The town plans a soft rollout with staff training and optional tutorials for the public; Lori (clerk staff) will lead hands‑on training for council members and department directors.
Why it matters: Officials said the change should reduce agenda‑week emails and last‑minute link problems, make minutes generation faster and provide a consistent public interface across town boards and commissions. The council asked for public tutorials and staff said those are part of implementation plans.
Selected quote: Luke Murray: “This is the kind of the first soft introduction saying it's coming ... it's going to be a much better platform.”
