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Grimes County clerk seeks $120,000 from records fund for scanning; clerk outlines preservation priorities
Summary
County Clerk Vanessa presented FY2026 requests from fund 21 and fund 54 for records management and scanning projects, detailed current fund balances and proposed scanning of probate and mortgage books. The court reviewed fund balances and asked clerk to return with project approvals when ready.
Vanessa, Grimes County clerk, presented proposed FY2026 expenditures from the county’s records-management funds (fund 21 and fund 54) and outlined a multi-year plan to scan probate books, mortgage/charter-mortgage volumes and other permanent records.
Vanessa told the court Fund 21 (records management) had a balance of $166,114.39 as of the meeting and Fund 54 held $126,288.63. She said the office collects roughly $7,000 monthly into the fund and that an audit by a scanning vendor resulted in an $11,000 credit the office expects to apply to future projects.
Why it matters: The county clerk is custodian…
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