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Owensboro purchasing staff outline procurement rules: thresholds, bids and cooperative contracts
Summary
Purchasing manager Kaylin (Caitlin) Fox briefed commissioners on procurement rules under Kentucky statute and the city's thresholds for small purchases, formal bids, cooperative contracts and surplus disposition. Staff cited the new Bonfire purchasing software and reported last year's procurement activity and auction proceeds.
Caitlin Fox, purchasing manager for the City of Owensboro, reviewed procurement rules, thresholds and recent activity with the city commission on Aug. 19, 2025.
Fox said the city's purchasing department follows Kentucky's local model procurement code (KRS 45A.343 through .460) and described spending thresholds that trigger different procedures: purchases below $5,000 are at department discretion; purchases between $5,000 and $40,000 require three written quotes and purchasing approval; purchases…
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