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Board hears annual report on fundraisers, booster clubs and student activity accounts
Summary
District staff presented a yearly rundown of fundraising activity, noting a drop in revenue from an activities card pilot, how booster clubs operate separately from district fundraisers, and how student activity accounts (Fund 15) roll forward between years.
District staff presented the annual activities and fundraisers report and explained how student activity accounts and booster club fundraising are tracked and used.
A staff presenter said the district compiles profits from each fundraiser to evaluate what works. She called out last year’s activities‑card pilot (a thin plastic version) as less successful than prior paper cards and said the district will return to the previous format this year. "We still made money, but the amount was less than previous years," she said.
Board members asked for clarification about what the report includes. The presenter said the list covers fundraisers that involve students and feed student activity accounts (Fund 15). Booster‑club fundraising run independently by parent groups is not included in the same list; those boosters seek approval to use students and the district tracks donations when boosters transfer funds to the district. Concession operations may be run by booster clubs or district staff; when the district-run concessions occur, the presenter said profits and expenses are included in the fundraising report.
On account handling, the presenter described a multi‑year approach for dormant accounts: accounts unused for five years were reviewed and, where appropriate, consolidated (for example, several service‑learning accounts were combined into one) or the funds were redistributed proportionally across remaining accounts so student-raised money remained available. The district finance lead clarified these are Fund 15 accounts that roll forward year to year: "If there's $100 in an account on June 30, that's gonna roll forward on July 1 of the next fiscal year with a $100."
Directors discussed oversight of incentive‑based sale programs and the burden fundraising places on families who have children in multiple activities. The presenter said the district reviews fundraiser paperwork and often steers programs away from door‑to‑door sales, favoring activities that produce clearer student benefits (for example, camp fees or team shirts tied to sales).
