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Committee approves $1.1 million change order and moves some schools to phase 3 of access-control rollout
Summary
Finance and Facilities Committee approved a change order that adds roughly $1.1 million to the district's access-control contract; several schools were moved to phase 3 to fold access-control work into upcoming architectural/MEP renovations.
Jordan Eubank, a staff member, told the Finance and Facilities Committee that the district is ready to add Phase 2 schools to its access-control contract but must adjust scope and phases because of budgeting and planned architectural projects.
Eubank said the current contract value is around $3,200,000 and the proposed change order was “just over $1,100,000.” Because the change-order amount exceeds 25% of the current contract value, Eubank said the change order needed committee (and board) approval.
Under the proposal the committee approved, several schools that are slated for architectural plus mechanical-electrical-plumbing (MEP) renovations in the next three years were removed from Phase 2 and pushed to Phase 3 so the district can fold access-control work into those larger renovation projects and avoid redundant work. Remaining in Phase 2 are Bass Elementary; Hunterson Elementary; Bedford Hills Elementary; Sheffield Elementary; T.C. Miller; and Lowell Regional School. Moved to later work (Phase 3) were Heritage Elementary, Darrington, Linkhorn, Palmer Road, Perrymont, Sandusky, and Fort Hill, Eubank said.
Committee members raised concerns about Fort Hill because it serves alternative-education students and uses mobile units; members discussed whether Fort Hill should receive immediate access-control upgrades despite being scheduled for a FY27 architectural project. Several members noted Fort Hill already has an entry desk and some newer keys and that mobile-unit access had been corrected so units are not accessible after school hours.
After discussion, a committee member moved to approve the change order and another committee member seconded. The committee voted in favor and the motion passed; committee members instructed staff to proceed with implementing the Phase 2 award as approved and to retain the option to add Fort Hill back into Phase 2 later if needed.
The committee was told that, with the schools shifted to Phase 3, the district has the funding needed to complete the balance of Phase 2 as currently scoped.
