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Council tables change order discussion for City Hall improvements, asks for more accounting detail
Summary
Council members discussed change order number 4 on the City Hall improvement project, noted an increase in contract cost and ARPA-funding questions, and voted to table further action until the engineer and clerk can be present.
The Bastrop City Council heard discussion about a change order on the City Hall improvements project and moved to table action pending additional documentation and attendance by the project engineer and the city clerk.
Council members said change order number 4 had increased the project cost; during discussion one council member cited an increase of about $46,000. Members also raised questions about whether project expenditures and obligations were within ARPA funding lines and whether unused obligated amounts would revert to fund balance. Finance and administration speakers said they would audit prior invoices to reconcile obligations and available balances.
Council members noted the project included lighting replacements and tile work and discussed the scope and bidding constraints that bind contractors to their original bids unless the council authorizes extra work. During discussion a council member said the amount placed for City Hall repairs and maintenance in the budget was $628,221.
After discussion the council asked the administration to invite the project engineer and the city clerk to the next meeting for a fuller briefing and tabled further action on the change order. The transcript shows questions and follow-up directions but does not record a final approval of the specific change order at this meeting.
