EPIC One on One board approves new employment policies, hears finance and enrollment updates

The EPIC ONE ON ONE CHARTER SCHOOL Board of Directors on Aug. 14 approved two personnel policies, accepted financial statements for the year ending June 30, 2025, and reviewed enrollment, scheduling and finance dashboards as the district prepares for the 2025–26 school year.

The board voted to adopt an "employment of relatives and relationships workplace" policy and a "board employment decisions" policy after brief presentation and no public comment. The employment-of-relatives policy will not affect current employees before June 30, 2026, but the district will stop hiring or transferring employees into positions that would violate the new rule. The board employment decisions policy establishes board oversight for employment actions above a salary threshold of $80,000 and includes a provision for exigent circumstances that allows temporary hires or separations with notification to the board chair.

The board also approved the financial statements for the fiscal year ended June 30, 2025, and passed a consent agenda covering routine items. Financial presenters showed a dashboard intended to increase transparency in cash-flow monitoring and variance reporting.

Superintendent Justin Hunt reported operational preparation for the 2025–26 school year, including a new introductory video from the communications department. Hunt said the district has completed individualized learning plans, or ILPs, for 93 percent of students (about 25,000 of nearly 27,000 enrolled) and that more than 91 percent of high-school students with completed ILPs and learning fund orders now have fully completed schedules. The district reported a daily net intake of roughly 120–150 students and recorded a net increase of 157 students that day.

Finance presenters reported preliminary fiscal-year figures as of June 30, 2025. The board was shown that the district had about $41,000,000 in cash on hand as of June 30 (which includes a drawn $30,000,000 line of credit that leadership said was arranged as a contingency), outstanding warrants of about $6,900,000, year-to-date revenue near $301,000,000 and year-to-date expenses near $297,000,000, resulting in an approximate fund balance of $4,200,000. A dashboard screenshot shown during the meeting also displayed a cash-balance line of roughly $18,800,000 that the presenter said had increased to about $40,000,000 after a state-aid payment posted.

Board members were told the superintendent-search committee has finalized a proposed timeline and job description and will soon distribute an anonymous staff survey to collect priorities for the next superintendent. The committee includes board co-chairs Ginger Casper and Brandon Webb and staff and teacher representatives. The district said the search will be thorough and will take time.

The board convened an executive session with only board members, Justin Hunt and Brandon Webb present; the board stated no votes were taken in executive session. The meeting adjourned after reconvening.

Votes at a glance: The board approved (1) the employment-of-relatives and relationships workplace policy (motion and second on the record; vote: Miss Berry — yes; Miss Casper — yes; Mister Hammonds — yes; Miss Myers — yes; Mister Vela — yes), (2) the board employment decisions policy (same roll-call yes votes), (3) the financial statements for the year ending June 30, 2025 (same roll-call yes votes), and (4) the consent agenda (same roll-call yes votes).