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Board reviews proposal to hire Nexus as owner'representative for long-term facilities projects; staff to return with comparison and work orders
Summary
At a study-session item, administration presented standard AIA agreements and a proposed master services agreement with Nexus (owner's representative/architectural-construction management) to help manage long-term facilities maintenance projects; board asked for cost comparisons and clarity on scope before approval.
At the meeting's study session, administration introduced a proposed set of standard AIA (American Institute of Architects) agreements and a master services approach with Nexus (owner's representative and construction management) to support the district's long-term facility maintenance (LTFM) work and capital planning.
District staff said the agreements would be time-limited (fiscal 2026'7) and would be used as a master agreement under which specific project work orders would be issued (design, bid documents, plan review coordination and contract management). Branson Ali and representatives from Nexus explained the firm's role: program management, architecture/engineering coordination and construction-management services to ensure projects are designed, bid and delivered on schedule and require state plan reviews and professional stamps.
Board members asked why the district needed an outside firm rather than relying on in-house staff. Staff said the district lacks the in-house production capacity (drafting, engineering, stamping) and pointed out that school districts commonly hire architecture/engineering and owner's-rep services for projects above procurement thresholds. Directors also asked for a written comparison to prior vendor fees and confirmation that the master agreement would include work-order-based budgets and a clear termination date.
Administration said it would bring a comparison to prior contracts and a proposed work-order structure to a future business meeting for formal approval; the master agreement packet provided at the study session included example fee percentages for program management, architecture and engineering services and commissioning.
