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Council endorses recommending Jones & DeMille for city-center RFQ pending scoring verification
Summary
Council discussed two RFQ responses for the city center project, reviewed published scoring criteria, and agreed to advance a recommendation for Jones & DeMille pending final verification of scoring by staff and a ratifying agenda item.
Beaver City staff and council members reviewed responses to a request for qualifications (RFQ) for the city center demolition/addition project and moved to advance a staff recommendation pending completion of the RFQ scoring.
City staff member Boomer recommended Jones & DeMille after reviewing two proposals, saying he was impressed with the firm’s recent work and that Jones & DeMille appeared to score highest in the staff review. Council members asked whether the RFQ scoring had been completed; staff located a scoring breakdown in the RFQ document and read the point allocation to the council: “5 points cover letter, 25 points firm overview, 20 points qualifications, 15 points project approach, 10 points references, 20 points funding, 5 points schedule, 100 points.”
Why it matters: The council said it would finalize the most-qualified firm using the RFQ’s stated scoring criteria and asked staff to verify scores before the next meeting. Speaker(s) framed the move as a procedural confirmation rather than a final contract award: the council asked staff to score the submissions and return the recommendation for ratification.
Council action and next steps: Boomer proposed Jones & DeMille; council member motioned to approve that recommendation pending verification of the scoring criteria. Staff agreed to complete the scoring by the target date (the council discussed an August 29 deadline) and the item will appear on the next agenda for ratification. No formal roll‑call contract award was completed during the meeting; staff characterized the vote as an interim endorsement subject to verification and potential electronic poll if scoring results change.
Clarifying details: Two firms submitted proposals (Jones & DeMille and Galloway). The RFQ scoring system was documented in the RFQ packet and staff committed to applying it and distributing scores to council members. If the verified scoring differs from the interim recommendation, the council planned to resolve the difference by a follow-up poll or on the next agenda.
