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Marion County probate judge proposes $5,000 one-time real-estate filing alert tool for residents
Summary
Probate Judge Paige Vicks told commissioners a $5,000 one-time implementation of a real-estate activity alert tool would let residents receive immediate notice when deeds, liens or judgments are filed in their name; she said counties already using it charge no ongoing maintenance fees.
Probate Judge Paige Vicks asked the Marion County Commission to authorize a one-time $5,000 implementation fee for a real-estate activity alert system that would notify residents when documents such as deeds, liens or judgments are filed in the probate office.
Vicks described the tool as already in use in Franklin County and recently implemented in Winston County. “If you, citizen, want to come in and fill out the information on the website... it's free to you, and it will set you up to receive an alert,” she said, explaining the tool sends an email alert when filings occur in a person’s name.
Vicks said the software vendor would not charge maintenance fees after implementation and that residents could sign up at no cost. “There is not an ongoing cost to the county. It's just a one-time $5,000 implementation fee,” she said.
Commissioners asked whether the county already participates in other cybersecurity or software arrangements; one member suggested coordinating with the county’s OTM cybersecurity membership, but Vicks said the real-estate-alert software is a different product and does not replace ongoing cybersecurity services.
Vicks gave examples of the tool’s value, saying it can alert property owners to fraudulent filings or judgment notices early so they can take corrective steps. She said the county previously discovered a fraudulent, unnotarized lien filed against a local judge and that the alert system would have notified the affected person earlier.
There was no recorded formal vote in the transcript; Vicks said she would seek approval to proceed with implementation.
