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Fairhope council approves ordinances, grant plans and several contracts; appoints board members
Summary
At its Sept. 8 meeting the Fairhope City Council adopted park and camping rules, approved a transportation plan for Rebuild Alabama funds, awarded multiple contracts and made several committee appointments. Multiple items were discussed in earlier work sessions before council votes.
The Fairhope City Council on Sept. 8 took a series of votes on ordinances, resolutions and procurement actions discussed previously in work sessions.
Votes at a glance
- Flying Creek Nature Preserve rules (final adoption): approved. Council adopted the rules governing use of the preserve; the adopted text added the same animal‑waste language included in other park ordinances.
- Ordinance replacing camping-in-parks rules (final adoption): approved. Council voted to repeal the prior camping ordinance and adopt the replacement language considered at earlier meetings.
- Rebuild Alabama transportation plan (resolution): approved. The council adopted a transportation plan that identifies qualifying roads for the city’s allocation under the Rebuild Alabama Act (the city’s annual allocation was discussed as about $190,000 for resurfacing and maintenance).
- Disaster debris monitoring services (contract award): approved. The council awarded the on‑call disaster debris monitoring contract to Tetra Tech Incorporated; activation and final costs will apply only if the service is used following an event.
- Working waterfront change order (resolution): approved. Council approved change order No. 1 for the working waterfront and green‑space project with Roland Construction to substitute an ADA‑compliant switchback ramp in place of the originally proposed funicular and multiple bluff stairs; the change order carries no net cost difference.
- Custom picnic tables and benches for Flying Creek (procurement): approved. Council authorized procurement of custom picnic tables and benches from Scardamalia Builders LLC (artist/builder) for a cost not to exceed $19,500; the purchase will be prepaid by a donation from the Martin Family Foundation.
- Community Park swings (procurement): approved. Council awarded a contract to Bliss Products and Services for swings with shade canopies at Community Park, not to exceed $50,216.20.
- Winter flowers procurement (resolution): approved. Council authorized purchase of winter pansies and other seasonal plantings from Billy Harris & Associates for $14,504.54 plus shipping, to be funded in the FY2026 landscape budget.
- Reject all bids for emergency on‑call contractor services (water/wastewater): approved. Council rejected all bids for the annual emergency on‑call contract and directed staff to rebid the contract.
- Actuating valves (labor and materials): approved. Council approved RFQ award for labor and materials for installation of actuating valves at city wells; staff noted a not‑to‑exceed project amount for budgetary control.
- Water/wastewater operator training (contract): approved. Council authorized a contract with Kevin Collier for operator training not to exceed $10,000.
- Uniforms annual contract (procurement): approved. Council awarded an annual contract to Van Horn Miller Enterprises (Deep South Apparel) for employee uniform shirts, not to exceed $100,000 annually.
- Inmate telephone services change order (no cost): approved. Council approved change order No. 2 to the inmate‑telephone contract to follow an FCC waiver order; the change carries no cost difference.
- Utility accounts charge‑offs (FY2020): approved. Council approved writing off uncollectible utility accounts in the amount of $166,297.78 as part of annual housekeeping.
- Eastern Shore Repertory Theater request (Henry George Park): approved. Council granted a request to use Henry George Park for a staged production and associated setup and use of city barricades and assistance for setup/removal.
- Board and commission appointments: approved. Council reappointed and appointed members to the Board of Adjustments and Appeals and to the Industrial Development Board; several appointments were noted as needing a future review to stagger terms consistently across committees.
Meeting context and next steps
Most of the items voted on the council agenda were reviewed at length in prior work sessions earlier the same day or in prior weeks. Several procurements were funded in the FY2026 budget lines presented in the earlier work session. Where contract activations or implementation require further staff action—such as grant compliance, procurement delivery or utility bids—staff will return with contract documents and scheduling details or rebid materials as needed.
Ending: Council recessed to an executive session after public participation and then returned to adjourn; there were no further public votes after the executive session.
