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Procurement committee reviews series of recommended contracts including HVAC filters, athletic‑field services and legislative consulting
Summary
Procurement staff presented several routine contracts for board consideration: a districtwide HVAC filter contract, athletic field preparation services for 17 locations, and a one‑year renewal with Holland & Knight for legislative consulting. Each was described and recommended; formal board votes were not recorded in the session
The procurement committee presented several recommended contracts and timeline items for board review.
HVAC filter services: Staff recommended a contract with National Filter Solutions for $932,937 to supply and install HVAC filters districtwide on a three‑times‑per‑year schedule. The purchase covers filters and installation labor to maintain system performance and air quality across district facilities.
Athletic‑field preparation services: Facilities staff recommended a contract worth $478,617 for field preparation, maintenance and striping for baseball, softball, soccer and football fields across approximately 17 sites. Staff said they prioritized safety‑critical fields in consultation with the Tennessee Secondary School Athletic Association and would apply remaining funding for competition readiness and aesthetics.
Holland & Knight legislative consulting: The district recommended renewing its contract with Holland & Knight LLP for legislative consulting services at $108,000 for the contract year beginning Oct. 1, 2025. Staff said the contract continues work the district has used in recent years to support legislative engagement in Nashville.
Board members asked operational questions, including whether resource officers attend all soccer games (staff said ROs typically are assigned to high‑attendance basketball and football events but can be deployed to soccer on request) and whether Holland & Knight would provide a post‑session report (staff agreed to request that as part of the scope of work).
No formal votes on these procurement items were recorded during the session; procurement staff said they would return with the formal contract documents and recommended motions for board action at the next appropriate meeting.
