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County completes asset-inventory push and issues A&E procurement short-list; interviews set for Oct. 30
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Summary
Staff reported an inventory of roughly 844 county assets in MaintainX and recommended moving forward with interviews of six shortlisted architectural/engineering firms to create a term professional services contract; Board appointed Supervisors Williams and Bill Harris to the interview selection committee.
County staff gave a progress report Sept. 9 on two facility-management initiatives: (1) a countywide asset inventory completed in MaintainX and (2) procurement of architectural and engineering (A&E) professional services under a term contract.
Facilities and IT staff reported they inventoried more than 60 facilities and expanded the county asset database to about 844 items, capturing serial numbers, photos and condition/criticality fields to help prioritize capital improvements and maintenance. Staff said the tool will support more predictive budgeting for high-cost items such as HVAC, roofs and other long-lived assets.
On professional services, the county received 12 proposals in response to the A&E RFP. An internal selection committee reviewed submissions, narrowed the list and recommended interviews with the top six firms. Board members were asked to appoint supervisors to the interview selection panel; Supervisors Williams and Bill Harris were added to the committee. Interviews are tentatively scheduled for Oct. 30; the county will then negotiate rates and bring a contract for board approval if negotiations succeed.
Staff said the A&E term contract will be used to assist on prioritized capital projects, including evaluation and potential renovation of the RCE building and to provide task-order-based design services when the county requests them. The board authorized staff to proceed with interviews and contract negotiations under the recommended process.
