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Minnesota State says Workday pay posting now stable but finance reconciliations remain due before fiscal close
Summary
System leaders told trustees the human capital management (HCM) payroll posting is operating and a payroll details report for faculty is in production, but a multi‑month backlog of payroll expense allocations, bank reconciliations and grant/capital project integrations must be cleaned up before audited fiscal year-end reporting.
Minnesota State officials reported progress and remaining risks in the ongoing Workday (NextGen) implementation, telling trustees that employee pay posting has stabilized but that finance teams and campuses must complete a substantial reconciliation effort before fiscal‑year close.
Vice Chancellor Eric Davis reviewed HCM experience since go‑live and said most employees received accurate pay in the first July payroll after the move to Workday, but academic‑year rehiring for contingent and adjunct faculty created a complex cutover. “A number of those faculty members did not get a check” initially, Davis said; the system issued more than 1,000 off‑cycle checks while teams corrected integrations and duplicate assignment records.
Davis said payroll posting to the finance ledger is now occurring and a new “pay details” report for faculty assignment verification is in production. He warned, however, that payroll expense allocations required manual correction for many…
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