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Council approves $5,000 extension for administrative consulting to continue backlog work
Summary
The council unanimously approved up to $5,000 in additional consulting funds for contractor Elizabeth Julian to continue work on administrative catch-up and digital filing; councilmembers said progress is being made and an end-of-year target is expected.
Boulder Town Council approved an additional not-to-exceed $5,000 engagement with administrative consultant Elizabeth Julian to continue work addressing outstanding administrative tasks and to help organize digital records and processes.
Councilmember Josh moved to engage Julian for additional consulting services in an amount not to exceed $5,000 citing an expanded scope of work; Councilmember John seconded. Councilmembers voted unanimously in favor (Gladys, Josh, John, Ray and Conrad) after asking clarifying questions about billing and hours.
Why it matters: Council members described ongoing work to remediate accounting, IRS compliance and record-access issues and to put administrative processes in order so an eventual permanent hire would not inherit an unmanageable backlog. The council noted that recent months’ combined consultant costs roughly matched what the town would have paid under prior staffing assumptions; the extension is designed to continue progress toward a stable administration by year-end.
Clarifying details: Councilmembers said the engagement is hourly; staff reported combined consultant spending (Elizabeth and an additional staff person) in the relevant months totaled a bit over $7,900. Members discussed the expectation that continued work through the end of the year should allow the town to standardize processes and hire more sustainably in the future.
Ending: Staff will continue the contract within the approved not-to-exceed amount and report progress at subsequent meetings; the council asked staff to monitor hours and provide periodic updates on remaining backlog items.
