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Meadow council reviews monthly bills, approves payments and reviews annual fraud‑risk assessment
Summary
Town staff presented the monthly vendor payments; council moved and approved payments by voice vote. Staff also reviewed the annual fraud‑risk assessment and said the town remains in the low‑risk category, with options to raise the rating through formal training or a certified financial expert.
Town staff summarized the monthly bills and vendor charges, and the council approved payment of the bills as presented by voice vote.
The clerk read a series of vendor payments and charges that the council reviewed: an Amazon return and replacement for a damaged shredder; Blue Stakes annual membership and notification fees; Dixie Power charges for road base and vinyl kits; EFCPS payroll‑type charges; Enbridge gas charges for the fire station and a tower; Fillmore Feed for cemetery supplies; Frontier phone charges for fire and town lines; Holt Waste charges; Miller County Windfield quarterly garbage fees; an insurance payment of about $11,200 for fiscal year 2026; a $724.49 lumber purchase for park supplies; and a May power bill for $10,764.06, among other items.
Monica, the staff member presenting the report, explained an additional tree‑removal invoice of about $8,700 that had been completed at short notice and would be included on the copy of bills that council members signed. She also noted a $1,460 postal purchase for rolls of stamps to cover mail for the year. When asked whether any bills were expected after the report date, Monica said, “Not that I'm aware of.”
A councilmember moved to pay the bills “as they stand,” another councilmember seconded, and the council responded “Aye.” Later in the meeting a separate motion to pay a U.S. bill was made and approved by voice vote.
On administrative matters, staff presented the town’s annual fraud‑risk assessment. Using the assessment matrix, staff said the town’s current rating remains in the low‑risk category and that raising the rating to “very low” would require a certified financial expert on the management team or at least 40 hours per year of formal financial training for one manager. A staff member said the state offers a free municipal clerk training event in August and that she planned to try to attend.
No formal policy or budget decision tied to the fraud assessment was made at the meeting; staff will upload the completed assessment to the state website as required and auditors will review it later.
