Roseburg board reappoints officers, approves organizational resolutions, Chromebooks purchase and operating agreement
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Summary
The Roseburg Public Schools Board of Education re-elected Andrea Minor as board chair, reappointed Rod Cotton as vice chair, approved annual organizational resolutions and unanimously approved a 500‑unit Chromebook purchase funded from the district’s technology replacement fund.
The Roseburg Public Schools Board of Education re-elected Andrea Minor as board chair and Rod Cotton as vice chair and approved a series of organizational resolutions, routine personnel and procurement items, the 2025–26 board‑superintendent operating agreement, and a purchase of Chromebooks.
The board swore in newly elected or returning members at the start of the meeting. Multiple board members recited the oath of office on the record for Douglas County School District Number 4 (Roseburg Public Schools).
In nominations and officer elections, Director [Andrea] Minor was nominated and approved unanimously to continue as board chair; Rod Cotton was nominated and unanimously approved to continue as vice chair.
Consent and organizational resolutions: the board approved the consent agenda (previous meeting minutes; employment recommendations; resignations and retirements; gifts; a list of surplus items). The board then approved a set of resolutions that are part of annual business organization: designation of clerk and deputy clerk (Resolution 25‑26‑01); designation of custodian of funds and use of facsimile signature (25‑26‑02); designation of auditor (25‑26‑03); designation of depositories (25‑26‑04); designation of attorney (25‑26‑05); designation of election official (25‑26‑06); designation of budget officer and official newspaper (25‑26‑07); and authorization to apply for grants (25‑26‑08). All votes on the listed resolutions were recorded as unanimous.
On the custodian-of-funds resolution the board noted a personnel change: the action officially replaces Cheryl Northam, who has retired, with Danielle Littlefield as director of finance and operations, effective 07/01/2025.
Designation of attorney (25‑26‑05): while the board voted unanimously to designate an attorney, one board member asked the superintendent to initiate a request for proposals (RFP) for attorney services so the district could review options; Superintendent (name referenced in the meeting as both "Superintendent Ford" and later as "Jared Horton") acknowledged the request and said staff will develop the RFP and involve board members in scoring if appropriate.
Budget officer and newspaper (25‑26‑07): staff confirmed the district reviewed statutory notice requirements and that the paper the board designated meets the posted circulation requirements for legal notice under state statute; board members discussed broader trends toward digital notices but did not change the resolution.
Superintendent operating agreement and student fees: the board unanimously adopted the 2025–26 board‑superintendent operating agreement, which the board and superintendent will sign. The board also unanimously approved proposed student fees for 2025–26; staff said most increases were minimal and marked in the packet.
Chromebook purchase: the board approved the purchase of 500 CTL Chromebooks, with funding to be provided from the technology replacement fund. The packet lists the cost as $164,500; during discussion there was some verbal confusion about the exact figure in the meeting record, but staff confirmed the order and that the devices carry a two‑year warranty. The motion to approve the Chromebook purchase passed unanimously.
Other financial context from the superintendent: the district intends to use a balanced budget and has taken multi‑year steps to reduce costs (about $2.5 million in reductions referenced). The superintendent reported uncertainty about several federal funding streams (Title IIA and Title IV) and a pause in some federal allocations that could affect approximately $400,000 the district had budgeted; the board and staff said they will monitor the status. The superintendent also reported a $2.5 million allocation set aside for a UCC project in the current budget and noted a $2.5 million seismic grant program the district has used previously; however, staff said one recent seismic grant application (Sunnyslope Elementary) was not funded and the district will reapply in a future cycle.
Votes at a glance: a series of organizational resolutions and routine procurement items were approved unanimously; the Knife River gravel contract (see separate article) and the Chromebook purchase were approved unanimously.
