Board approves pay application for baseball/softball complex but requests punch‑list, reimbursement details before mailing payment

The Clear Creek Amana Community School District board approved pay application No. 13 for the Baseball/Softball Complex Phase 1, authorizing $165,748.73 to Knutson Construction but requested additional written clarification on remaining punch‑list items, reimbursement commitments and holdbacks before mailing the payment.

During discussion board members and grounds staff said a punch list remains and referenced withheld amounts: roughly $18,000 being held back related to grounds/maintenance issues and another $8,000 referenced in the report. Staff described having completed irrigation repairs and re‑sodding work using district crews and said conversations were underway with the contractor about reimbursement. One board member noted a $38,000 figure still available for negotiation on the final payout.

The board asked staff to provide a written status update on the punch list and any contractor commitments to reimburse the district before the administration mails the check. The chair noted the contract permits 30 days to pay from the stated application date; the board discussed using the option to hold the check until staff can confirm that punch‑list items and reimbursements are resolved.

Why it matters: The approved payment moves the athletics complex project forward but the board signaled it will not release final funds until staff confirm the contractor has completed agreed repairs or committed to reimburse the district for work the district performed. That follow‑up affects the district’s capital accounting and warranty expectations.

What’s next: Facilities staff will gather written documentation on the contractor punch list, the status of irrigation and reseeding repairs, and any reimbursement or deductive change‑order commitments. The board requested an update before mailing the payment and before the district issues any further final payouts.