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Lake County approves $50,000 amendment for long‑time auditor to support ERP transition
Summary
The Lake County Board of Supervisors approved an amendment increasing CliftonLarsonAllen LLP's contract by $50,000, to a total not to exceed $150,000, and waived competitive bidding under Lake County Code section 38.2 to preserve audit continuity during an ERP system conversion.
The Lake County Board of Supervisors on an uncontested vote approved a $50,000 amendment to its contract with CliftonLarsonAllen LLP (CLA), bringing total authorized compensation for the accounting and advisory engagement to not more than $150,000, and voted to waive competitive bidding under Lake County Code section 38.2.
Auditor‑Controller Genevieve said the amendment is intended to ensure continuity of auditing work as the county moves from its old finance system into a new enterprise resource planning (ERP) system. “They have audited Lake County for 25 years plus,” Genevieve said, adding that CLA is familiar with “the unique structure of our county” and that the firm is already prepared to perform the audit work during the transition.
The board’s vote included two motions. First, the board determined that competitive bidding should be waived under Lake County Code section 38.2 to allow the contract amendment; that motion passed 4‑0. The second motion approved the amendment increasing CLA’s compensation by $50,000 to a sum not to exceed $150,000 and authorized the chair to sign; the motion carried.
Genevieve told the board the increase reflects greater-than-anticipated work tied to the ERP implementation rather than a change in the contract scope. She said the county has $300,000 approved for the 2025‑26 fiscal year for this purpose and staff expect to return with a contract covering the whole year. “I can say, yes, there will be further need. Exactly how much, we’re not sure,” she said.
Supervisor Sabati asked whether the waiver of competitive bidding was included in the materials presented and sought clarity about why the increase was necessary. County Counsel confirmed the waiver under section 38.2 is a necessary component for approving the contract and offered to provide proposed language for the board to consider.
Board Chair called for public comment (none recorded) and then for action. After motions and a second, the board approved the waiver and the amendment. The county will return to the board if additional changes are required beyond the current fiscal‑year funding.
The amendment is tied to the county’s ERP conversion; no changes to the scope of services were described in the meeting materials, only an increase in hours or effort to complete the work during the transition. The contract’s original total before this amendment was not specified at the meeting.
