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Commissioners flag possible duplicate IT subscriptions; clerk to audit recurring charges
Summary
During the consent-agenda review commissioners questioned a recurring charge described as "malware" and overlapping services billed by two vendors (Canren and Stronghold). County staff will provide detailed IT expenditures and take steps to resolve duplicate charges.
County commissioners raised questions July 14 about recurring information-technology charges after reviewing the consent agenda for accounts payable.
Commissioners and staff identified a charge described in the vendor list that appeared related to malware/IT security and noted two vendors providing overlapping services: Canren and Stronghold. A commissioner asked for a breakdown to ensure the county is not "doubling up" on subscriptions. County staff said some charges are issued on county credit cards assigned to individual employees; the accounts-payable clerk can dispute charges or cancel a card but the cardholder typically has authority to speak with vendors and confirm subscriptions.
County staff agreed to provide commissioners a full list of IT expenditures and to work with the AP clerk and the commissioner handling IT oversight to reconcile overlapping bills and stop any duplicated subscriptions. Staff said one card used for the charge was issued to an employee with the name "Walker" on it and that the card had been cancelled in the instance discussed.
The discussion occurred before the commission approved the consent agenda; commissioners asked that payments be reviewed before checks are sent the next day and that departments report recurring subscription schedules to prevent future duplication.
Next steps recorded in the meeting: county staff will compile and deliver IT expenditures to the commissioners for review; the AP clerk will provide documentation for the questioned charges and, if necessary, void or dispute payments before issuance.
