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Committee recommends council approve amended crossing‑guard contract after wage increase request
Summary
The Public Safety Committee voted to recommend City Council approve a second amendment to the city’s agreement with All City Management Services (ACMS) to extend crossing‑guard services through Dec. 31, 2027, and to raise the contractor’s hourly rate for the remaining 2025 term and for calendar 2026–2027.
The Public Safety Committee on July 7 recommended that the City Council approve a second amendment to the city’s agreement with All City Management Services Inc. (ACMS) to continue providing school crossing‑guard services through Dec. 31, 2027, and to increase guard wages.
Police staff presented the item and said ACMS was the city’s sole bidder in a 2017 procurement and has provided crossing‑guard services for most Overland Park elementary and some middle schools. Staff said outsourcing the program reduced internal police administrative time for recruiting, training and payroll.
All City Management Services requested an hourly wage increase because of past workforce shortages and retention challenges for a position that supplies very limited daily hours (typically about 30 minutes in the morning and 30 minutes in the afternoon per site). The city negotiated a multi‑year arrangement that aligns rate increases with the city’s budget cycle; staff told the committee the agreement is intended to stabilize the contractor’s workforce and minimize future rate shocks.
Under the amendment presented to the committee, the hourly rate would rise from $26.46 to $28.06 for the remainder of 2025 and all of 2026 (a 6% increase), with a second increase to $28.91 per hour (an additional ~3%) in 2027. The police department projected approximately 20,054 crossing‑guard shifts during each school year. Staff said the 2025 operating budget can absorb the remainder of this year’s increase; the police department will request additional budget authority in the 2026 budget process to cover ongoing increases.
Committee members asked whether the school districts contribute; police staff said the program is paid by the city and the city manages deployment at school sites inside municipal boundaries. Staff said ACMS had improved guard coverage in 2024 and that the contract includes a plan for police dispatch to provide short‑notice coverage if a contractor guard cannot be assigned.
Committee member Drew moved the recommendation and a second was recorded; the committee voted in favor by voice vote.
The staff memorandum submitted to the committee set the maximum not‑to‑exceed amount for the amendment at $1,440,304.14 to cover the contractual term through Dec. 31, 2027, and estimated the annual number of shifts and related cost increases under the negotiated rates.
