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Volunteers and staff finalize logistics for Camas Valley Fiesta Days; Derby preregistration tops 50
Summary
Organizers updated the council on Camas Valley Fiesta Days logistics two weeks before events: Derby has 52 preregistered cars, porta-potties are ordered, an EV charger will be installed at the pavilion and safety changes are planned for the derby and rodeo.
Organizers and city staff gave a detailed briefing on Camas Valley Fiesta Days operations at the Kamas City Council meeting on July 8, outlining safety changes, volunteer roles, event timing and outstanding needs ahead of the multi-day celebration.
Derby and arena logistics: derby organizers said 52 cars were preregistered with another roughly 10 expected the day of the event. To reduce confusion that occurred last year, organizers will print heat results and require driver initials, use a flashing-light signal in the announcer booth to stop or restart runs, stage flags for winners, and station a re-inspection point near the arena to avoid unnecessary trips to the top of the grounds. Organizers also plan assigned areas for lawnmowers and a designated space for recertifications.
Ticketing and concessions: city staff and volunteers discussed ticketing options. Organizers said assigned seats complicate online sales; they plan to use on-site card readers for pit passes and other payments to reduce cash transactions. Concession leads confirmed setups for breakfast, bingo and evening concessions. Porta-potties are scheduled for delivery on July 17.
Safety, parking and emergency services: council and staff discussed ambulance access and a designated handicap area near the arena gate. Public works will paint parking lines and set aside ambulance and accessible spaces; the ambulance service will have a unit on site with backup coverage if needed. Organizers also requested a metal dumpster sponsor after a prior sponsor withdrew.
Infrastructure and maintenance: public works reported the new pavilion structure is installed and that concrete work is scheduled; ID Electric will install an EV charging station once Rocky Mountain Power completes the meter set. Staff noted ongoing sewer work near the blazers/ lumberyard that remains to be finished, and other pre-event maintenance including sprinkler repairs and restroom plumbing fixes.
Marketing and budget notes: event organizers discussed several marketing options. A digital billboard package was presented (space cost cited at about $3,374 for a run), and staff discussed local advertising alternatives such as lawn signs or local print. Organizers recommended holding off on additional event purchases until final revenue figures are known; a trampoline attraction quoted at $3,000 was declined pending budget clarity.
Schedule highlights: the council reviewed the festival schedule and assignments. Key items: kids’ day and activities begins midday during the festival week; the derby and rodeo run across the weekend; cleanup day is scheduled for the Sunday after events at 2:00 p.m.
Organizers asked council members to assist where needed — including a council appearance for the parade — and confirmed that the city’s event and public-works teams will coordinate radios, parking, signage and volunteer check-in in the days before Fiesta Days.
