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New Shoreham approves planning and service contracts, Interstate Navigation agreement, and appoints Millie McGinnis Hyatt as town clerk/administration director
Summary
The council approved a planning/GIS contract with Allison, a collection agreement with Interstate Navigation that implements a new landing fee, and appointed Millie McGinnis Hyatt to the combined town clerk/director of administration role with a two-year employment agreement. Votes were recorded by voice vote.
The New Shoreham Town Council approved several personnel and contract items at the July 7 meeting, including the adoption of a planner/GIS contract, approval of a collection agreement with Interstate Navigation related to a landing-fee change, and the appointment and two-year employment agreement for Millie McGinnis Hyatt as town clerk and director of administration.
Key approvals - Allison contract: Councilors approved a combined GIS/planning contract for consultant Allison (scope includes GIS work, planning support and some grant administration). Councilors said the total maximum is lower than prior combined agreements and that the split in tasks reflects the addition of in-house planning staff. - Collection agreement with Interstate Navigation: Council approved an agreement that implements the town's landing-fee change; the operator will administer the fee change and retain a 15% administration fee. The town and operator planned to implement the fee change simultaneously with Narragansett on the tenth (date referenced by staff). - Appointment and employment agreement for Millie McGinnis Hyatt: Council voted to adopt an amended job description for a combined town clerk and director of administration position and appointed Millie McGinnis Hyatt to that role; the council also approved a two-year employment agreement consistent with the budget.
Votes and procedure - The Allison contract, collection agreement and appointment/employment agreement were each approved by voice vote; minutes record "the ayes have it" for each item.
Context and next steps - Staff said the Allison contract remains allowable under her contract scope for comp plan work; the town will still issue a separate RFQ for a comp plan update. - The collection agreement's 15% administration fee was noted and discussed; the agreement uses the same structure as prior contracts with the operator. - The town manager and council thanked Millie for her work and confirmed the employment agreement falls within the FY2025 budget.
Ending The council approved the suite of contracts and the personnel appointment, and asked for a short debrief at a future agenda on the first long weekend operational outcomes.
