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Council approves $74,985 RBCI contract for Kimbell Avenue bridge outreach; work reimbursable by LTAC
Summary
The council approved a professional services proposal from RBCI for community outreach related to the Kimbell Avenue bridge reconstruction. City staff said the contract will be fully reimbursed through LTAC/federal aid; concerns were raised about single‑source selection and procurement thresholds, which staff addressed.
Caldwell — City Council approved a $74,985 contract with RBCI for public outreach and public relations services tied to the Kimbell Avenue bridge reconstruction project. City staff said RBCI was chosen as a qualified firm with prior work for the city; the contract is below the RFP threshold and will be reimbursed with LTAC/federal funds tied to the bridge project.
Council discussion centered on procurement process and the fee level: Councilor Allgood asked why the contract was in the mid‑$70,000 range and why the item was not publicly bid. Staff explained that state procurement thresholds recently changed (thresholds for RFPs move above $100,000) and that RBCI had been used successfully on previous city projects; staff also said multiple quotes were gathered for comparison. Haley (city staff) confirmed the contract amount will be reimbursed through LTAC once obligated, so it will not be a net loss to the city’s general fund.
The motion to approve was made and passed unanimously. Staff will execute the contract and invoice LTAC for reimbursement.
