Commissioners approve roof repair and HVAC replacement at county facility using ARPA funds

Seward County commissioners approved replacing an aging air-conditioning condenser/evaporator and making associated roof repairs to stop a recurring leak, authorizing payment from American Rescue Plan Act (ARPA) funds.

County staff described a persistent roof leak over an equipment closet tied to worn pipe boots and plumbing/electrical penetrations. Staff presented two cost options: relocate and reuse the existing 22-year-old unit with a lower initial cost or replace the unit with new equipment for higher cost and longer expected service life. Staff listed itemized labor and core-drilling charges and provided vendor quotes for both options.

A staff member outlined costs in the packet: $8,075 to relocate existing equipment (including patching) and $12,875 to replace the condenser and evaporator with new equipment and perform the roof patch. At one point during discussion a figure of $12,008.75 was referenced for “option 2,” but commissioners later moved and approved a purchase at the $12,875 figure. Commissioner Abbott made the motion to approve the purchase of the new condenser/evaporator and roof repairs for $12,875 to be paid from ARPA funds; Commissioner Hammond seconded. The motion passed by show of hands.

Staff said ARPA funds previously allocated to exterior building work still had about $15,000 remaining and that the work would be coordinated with other exterior repairs and require competitive bids for some elements. Staff will negotiate scheduling and confirm vendor availability before starting the work.

The county’s decision document listed specific line items for removal, core drilling and electrical relocation; staff indicated most quotes had been solicited and awarded except for stucco and painting bids, which remained outstanding.

Commissioners approved the work to address the leak and update equipment; staff will proceed with procurement and scheduling under the approved ARPA allocation.