Daggett County Municipal Building Authority approves contingent award for fill material, requires soil tests

The Daggett County Municipal Building Authority approved a contingent contract award for supply and delivery of fill material, with CNH Carbon Construction selected for delivery and SCI named as the material supplier, contingent on required laboratory testing of the soil.

Engineers told the authority that several bids were incomplete on testing documentation and that some submissions lack required gradation sieves and standard test results. The project engineer (staff member) said, “there's some missing information on all of them, but he said that is pretty standard when it comes to dirt,” and advised that the recommended bidder be approved contingent on completion of the Proctor (moisture-density) test, plasticity index and liquid limit, and any additional moisture or gradation testing the engineer requires.

The authority’s discussion noted that one bid showed a 29% gap in gradation data because not enough sieves were provided. The engineer recommended awarding to the highest-ranked bidder so long as the post-award documentation meets the engineer’s specifications; if the top-ranked bidder cannot provide the required test results, the authority will move to the next-ranked provider.

Board members also discussed logistics for sampling and testing. The staff member said they would take two 5-gallon buckets of sample and deliver them to Jones and the Mill in Roosevelt for the required Proctor and other tests. The same staff member added that the recommended supplier has used the soil previously on a “nuclear project there in Cameron,” and that the supplier was “very confident that it is gonna pass with no issue,” but that the paper documentation must be provided.

The motion, made by Board member (Speaker 2) and seconded by Board member (Speaker 1), directed award of the contract to CNH Carbon Construction for delivery with SCI providing materials, contingent upon passing the laboratory tests stated on the engineer’s review sheet. The motion referenced a budget figure and unit pricing discussed during the meeting: a proposed contract amount of $56,504 and unit rates of $27.50 per cubic yard for material and $43.13 per cubic yard for delivery, with a not-to-exceed quantity described as up to 900 cubic yards (the engineer’s report also cited an alternative figure of 809 cubic yards in places). The motion passed by acclamation; explicit vote counts were not specified on the record.

The authority clarified that, if the top-ranked supplier cannot supply the required documentation or fails the tests, staff will proceed to the next-ranked bidder under the same testing requirements. The engineer also noted that some bids will require follow-up documentation post-award and that the testing and acceptance process will occur before material is used.

The meeting then moved on without a closed session, and the authority adjourned by acclamation.