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Clute council approves resolution 30-2025 to accept facilities damage mitigation report, authorizes task‑order negotiation up to $50,000
Summary
The City Council voted unanimously to adopt Resolution No. 30-2025 accepting a facilities damage mitigation report and to approve a task order with negotiated reductions; council authorized staff to modify the scope to reduce site‑visit and construction‑administration hours and capped the task order at $50,000.
The City Council of Clute unanimously approved Resolution No. 30‑2025 to accept a facilities damage mitigation report and authorized a modified task order with an amount not to exceed $50,000.
City Manager CJ and a staff presenter reviewed the consultant task order accompanying the mitigation report and said the initial consultant price was roughly 10 percent of the total project cost. Staff recommended trimming consultant hours for site visits, construction administration and bid tabulation, saying the city could perform some of those tasks in‑house and thereby reduce the consultant’s fee by about $27,000.
Council action: Councilmember Aguilar moved to accept Resolution No. 30‑2025 and authorize staff to negotiate modifications to the task order with a not‑to‑exceed cap of $50,000. Councilmember Jeff Chris seconded the motion. The council voted “Aye” and the motion carried unanimously.
What the task order will cover: According to staff, the consultant will handle design and bid development and publicizing the bid packet. Staff said the city would handle contractor selection and most of the construction administration and site supervision, and that the modified task order would reduce consultant hours for bid analysis and contract administration. Staff noted the consultant estimated 40 hours of bid selection and analysis, 52 hours of contract administration and 40 hours of construction monitoring, and estimated eight weeks of on‑site construction monitoring if the project proceeds as scheduled.
Schedule: Staff said negotiations could be completed “early next week” and the project could enter construction in mid‑July if the task order and contracting timetable are finalized; the council recorded unanimous approval.
Limitations: The council’s authorization directs staff to negotiate fee reductions and approve a task order not to exceed the approved cap. The council did not adopt the construction contract or select a contractor at this meeting.
