Folsom council approves revised contract for community center kitchen equipment

The Folsom City Council on June 24 authorized the city manager to execute an agreement with Mesa Energy Services to replace commercial kitchen equipment at the Folsom Community Center and the Rotary Clubhouse, approving Resolution No. 11,406 after staff reported a reduced price from the previously selected vendor.

Council members were told the scope of work — replacement of all commercial kitchen equipment at both facilities — did not change but Mesa Energy submitted an adjusted proposal earlier the same day. Tom Hellman of the Parks and Recreation Department said Mesa’s revised price was $339,739, plus a 5% contingency of $16,097, producing a revised total of $356,726. In the original scoring of proposals the procurement evaluation had weighted technical capability at 75% and cost at 25%. Staff noted Mesa had scored highest on technical factors but initially submitted a higher price than other proposers.

The staff presentation included earlier bid figures: Mesa Energy at $354,777, Douglas Equipment at $328,446.12, Federal Supply at $319,125.33 and HCI at $317,308. Staff explained those numbers came from a request-for-proposal evaluation where prices can change as material costs fluctuate and vendors hold prices for limited periods. The department said it had been unable to confirm whether second-place Douglas Equipment’s price would also rise, and therefore could not assume the apparent low bidder’s price would remain fixed.

Vice Mayor Raffel, who made the motion to approve the staff recommendation at the revised pricing, said the city’s priority was balancing time, cost and quality given a narrow window to complete the work when the community center and clubhouse have limited availability. The motion passed on a roll-call vote with all five council members recorded as voting yes (Werbaugh; Kozlowski; Leary; Raffel; Aquino).

Council and staff said the 5% contingency is consistent with the original staff report and that the revised Mesa proposal reduced the city’s immediate cost pressure while preserving the technical choice staff judged best for the work. Project scheduling and coordination to avoid impacts on scheduled events at both facilities remain a staff priority as the department moves to finalize the contract.

The resolution and procurement records showed the award strategy emphasized technical qualifications (75%) over price (25%), and staff told the council they would continue to monitor vendor pricing and scheduling to ensure timely completion.

A short roll-call followed the motion; the council approved Resolution No. 11,406 as amended to reflect Mesa Energy’s revised price.