Pryor Creek council votes to terminate Glover & Associates contract for Highway 20 rehabilitation

The Pryor Creek City Council voted at a special meeting to terminate the contract with Glover & Associates for the Highway 20 (Northeast First Street) rehabilitation project after the contractor missed the April 3 contractual completion date and failed to resolve disputed pay applications.

Council members said they had repeatedly extended deadlines and sent a cease-and-desist letter after the contractor was observed on-site but did not begin productive work. The council discussed a settlement offer that would pay liquidated damages—specified in the contract as $500 per day—totaling roughly $39,000, and then allow the contractor to “walk away.”

The decision follows a written response from Craig Glover of Glover & Associates asking the city to reconsider the stop-work order and noting weather-related delays and alleged vandalism. In that letter, Glover wrote, “We respectfully request your reconsideration in light of the circumstances previously communicated and the ongoing efforts being made on-site,” and said asphalt installation had been scheduled for June 24–27.

City staff told the council they had not paid any of the contractor’s invoices and had flagged discrepancies in submitted pay applications: one materials claim listed 94 rolls of fabric billed while 35 rolls were reported on-site. Staff said the rolls are currently stored at the soccer complex and that pay apps had been returned to the contractor for correction.

Council discussion also addressed a proposed intergovernmental arrangement with county commissioners to complete an overlay on the roadway. The mayor said county officials had offered to perform the overlay with a target completion date of July 1 and asked the council to authorize him to execute an agreement with the county; council members did not finalize that authorization during the special meeting.

Representatives from Glover & Associates addressed the council and disputed some of the city’s characterizations, saying adverse weather and ODOT specifications limited paving opportunities. A Glover representative said the crew needed only “about 3 and a half, 4 days to be done” for the remaining patch and overlay work but acknowledged some work had failed in the field and required inspection.

Council members cited a history of missed schedules on other projects and described pay-app inaccuracies and repeated delays as reasons the city could no longer continue with the contractor. The council put a motion on the floor to terminate the contract and proceed in another direction; they asked staff to reconcile what the city owes the contractor with what the contractor may owe the city in liquidated damages and billing discrepancies.

The council called the vote after public discussion and the motion to terminate passed with all members voting in favor. After the termination vote, the council moved and seconded a motion to adjourn.

The city did not specify the precise dollar amount the city will ultimately pay or recover; staff said the $39,000 figure is a rough calculation of liquidated damages and that the final settlement will depend on reconciled pay applications and documentation.