Council briefed on proposed renewal of Mimecast email-security services; cost increase tied to added modules
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Summary
Staff recommended renewing the village's Mimecast email and cybersecurity services with CDW Government Inc.; staff said the contract cost rose above $50,000 because three new modules — including cyber training added to comply with state statutes — were added.
Village IT staff asked the council at the June 23 workshop to authorize renewal of cloud-based Mimecast email protection and cybersecurity services through CDW Government Inc. Staff said Mimecast protects the village’s Microsoft 365 environment and that the renewal price rose to $52,216 because the village added three service modules during the year.
IT staff (Mr. Sillman and presenter Bill/Michael) told the council the additional modules included cyber training required by Florida statutes, and two additional email-security protocols to improve cyber resilience for the utilities department. Staff said the three add-ons pushed the contract above $50,000 compared with the previous year but that they considered it “the best bang for the buck.”
Council members asked whether the cyber training would be provided to council members; staff said it can be and offered to add councillors who have email access. Council member discussion noted not all council members have village email access and that the training is delivered in short weekly modules.
The workshop transcript records staff presenting the renewal and fielding questions but does not show a formal authorization vote; staff said they would proceed to add users and finalize renewal details when the council authorizes the contract in formal action.