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Board narrows digital access, lengthens loan periods in circulation update
Summary
The board approved circulation policy changes that reclassify secondary property owners for digital access, move some items to three-week loans, and set a 24-item limit after probation for certain accounts.
The Duchesne County Library Board on June 17 approved updates to its circulation policy that change how the system treats secondary property owners, adjust loan periods for selected materials and clarify proof-of-address requirements.
The board directed that secondary property owners in Duchesne County be assigned nonresident account status for digital collections shared statewide; those accounts will retain access to the physical collection but not to the library’s statewide digital content delivered through services such as Libby/OverDrive. Staff told the board this change is intended to prevent multiple accounts from gaining repeated access to limited statewide licenses.
The board also approved changing the loan period for DVDs and Launchpad tablets from two weeks to three weeks and setting a 24-item checkout limit for secondary-property-owner nonresident accounts after the account’s probationary period ends. Staff and the board kept a requirement that patrons supply proof of mailing address (for example, a utility bill), rather than relying solely on a current driver’s license, after staff reported problems contacting patrons when address verification was reduced.
Why it matters: staff said online lending costs are rising — the meeting transcript records a monthly Hoopla expense of about $1,700 and about 700 Hoopla checkouts in the month cited — driving limits on which account types receive digital access. The changes affect patrons who access the library via secondary property ownership and will modify which materials they may borrow and for how long.
Staff clarified how accounts transition at age 18: guarantors historically assumed fines and losses for younger patrons; when a patron turns 18 their account becomes independent and they assume responsibility for accrued fines. The board discussed probationary restrictions for newly independent accounts if follow-up problems appear.
Board members approved the changes by voice vote; the transcript records affirmative responses but no roll-call vote count.
The board asked staff to incorporate these changes into the system’s fee and circulation schedules and to present any budget impacts in the next budget discussion.
