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Trustees amend vouchers to remove Center Street final pay request amid incomplete work
Summary
Board voted to approve vouchers after amending the payment list to remove a Center Street pay request because work was not yet complete and the board wanted to preserve retainage leverage.
Trustees on June 10 approved payment vouchers for the fiscal period after amending the motion to remove a Center Street invoice tied to work not yet finished.
During review of vouchers, a trustee raised concerns about releasing retainage before final completion on the Center Street project. Karen McLaughlin (treasurer) advised the board that standard practice is to wait until the work is complete to process final pay requests so that the municipality retains leverage over the contractor. The treasurer and staff said the contractor needs a dry weather window to “squeeze the bridal in” and close out final items.
The board voted to amend the vouchers motion and remove the Center Street invoice identified as 160092538 (amount referenced in discussion: $16,926.38) from the packet; the amended vouchers motion then carried. Trustees discussed that bills were submitted before fiscal year close and that while the village generally honors timely bills, releasing retainage prematurely can weaken leverage to finish work.
Trustees directed staff to pursue the final work and to resubmit the pay request when completion allows maintainance of contract leverage.
