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Audit office reports FY25 work completed; Audit Committee recommends FY26 program with capital asset audit and approves agreed-upon procedures
Summary
Carson City internal audit staff reported completion of four FY25 audits, monitoring of the fraud hotline, and a FY25 budget figure; the Audit Committee recommended the FY26 internal audit work program (including a capital asset accounting audit), approved three sets of agreed-upon procedures, and scheduled the next meeting for October.
Audit staff presented an update on the fiscal year 2025 audit program, reviewed completed audits and ongoing activities, and recommended the fiscal year 2026 internal audit work program to the Board of Supervisors.
Audrey, audit staff, briefed the committee on FY25 work. She listed four completed audits: the take-home vehicle assessment; a payroll-processing audit; a firefighter payroll study; and the purchasing and contracts management review. She said the audit office also completed a fiscal-year-2026 risk-assessment update and continues two ongoing activities: fraud, waste, and abuse hotline monitoring and follow-up on prior recommendations. "In terms of budget the budget for fiscal year 20 25 was a $11,010,000," Audrey said.
On the FY26 work program, Sherry told the committee a proposed homelessness audit would be deferred because the city had “just, did an ordinance to correct that.” She said that when a new ordinance or policy is enacted, auditors typically allow time for the policy to operate before auditing it. Instead, staff proposed a capital asset accounting audit for FY26, noting that while external auditors sample capital assets each year, the audit committee has not had an internal audit focused on capital asset additions and retirements since the committee’s establishment. "So every year our external auditors do pick a sample and they look at our capital assets of course. That's part of our external auditor processes to look at additions. However, as far as an internal control procedure since this committee was established in 2012, we've never done an internal audit over our capital asset, additions and deletions in our process," Sherry said.
Committee members agreed the capital asset audit was a reasonable substitution. A member moved to recommend the fiscal year 2026 internal audit work program to the Board of Supervisors and the motion was seconded; the committee approved the recommendation.
The committee also reviewed three agreed-upon procedures for prospective FY26 audits: credit card payment purchase compliance, public guardian asset management, and capital asset accounting. Sherry said the agreed-upon procedures were being given to the Board of Supervisors for final approval in July so work could proceed without waiting for the quarterly committee meeting cadence. A committee member moved to accept the proposals and move forward with the procedures; the motion passed.
On timing, Audrey said a credit-card-processing engagement done in tandem with IT could be completed earlier than the other engagements and suggested deliverables could be ready by October. Committee members agreed to schedule the next Audit Committee meeting for Monday, October 20, at 1:30 p.m.
Audrey also reported no new fraud, waste, and abuse hotline reports since the committee’s March meeting.
The committee recorded motions to recommend the FY26 work program and to accept the agreed-upon procedures; both motions passed without recorded opposition.
