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Carson City audit committee recommends closing several completed audit findings, holds open payroll item
Summary
The Carson City Audit Committee voted to recommend that the Board of Supervisors close multiple internal audit findings after staff said corrective actions are complete; a payroll processing item remains open while policy text is finalized.
The Carson City Audit Committee voted to recommend that the Board of Supervisors close several completed internal audit findings, while leaving one payroll-processing item open for additional work.
Audit staff member Sherry said the committee had “a couple items that we I'm gonna request, or recommend closure on,” and described progress on information-technology, vehicle, and payroll items.
The recommendation to close findings covered: an IT vulnerability item tied to the city’s Tiburon dispatch computer-aided dispatch (CAD) system; five take-home vehicle findings the city manager had resolved; and other tracking-report items. Sherry said staff recommended closing the take-home vehicle items because “a lot of policy driven and, procedures, and all of those have been, completed.”
The IT vulnerability finding stems from older software in the Tiburon CAD system used for dispatch. Sherry said the city “have gone out to bid and we picked a vendor,” and that the selected product is from Tyler. Sherry told the committee the CAD replacement is expected to be “a 12 to 18 month process to implement that,” and invited the committee to decide whether to close the item now or wait until the new system is fully implemented.
Frank Cabello, the city’s chief information officer, told the committee the Tyler CAD implementation is in discovery and migration phases and that the two systems will run in parallel during the transition. “So, I feel there shouldn't be a problem in this, you know, with the 12 to 18 month mark,” he said, adding later, “Currently, there are no vulnerabilities known at this time.”
On payroll processing, Sherry said staff were not asking to close that item yet. The payroll assessment required additional time to route drafted pay-code guidelines through the city’s policy review process. “We do have the policy or the general guidelines outlining, the pay codes. We have that written up and I have reviewed it, but it hasn't been put into policy tech yet,” Sherry said, asking the committee for more time to complete the review.
A committee member moved “to recommend to the Board of Supervisors closing the items discussed based on the correction of findings and recommendations included in the audit findings tracking report.” Another committee member seconded the motion. Committee members voted in favor and the recommendation passed.
The committee did not set a formal deadline for the payroll item but recorded that staff asked for additional time to pass the pay-code documentation through the established review process.
Committee action summary: the Audit Committee recommended that the Board of Supervisors close the resolved findings in the audit tracking report, declined to close the payroll-processing item pending completion of policy documentation, and directed staff to continue work on outstanding items.
The committee then moved to subsequent agenda items.
