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Committee approves resolution to let unused vacation roll into sick-leave bank for service credit
Summary
The General Committee approved a resolution amending city personnel rules to allow employees’ excess vacation hours to be converted to sick-leave service credit rather than being forfeited, aligning city practice with state treatment for some employees.
The Hendersonville General Committee on June 16 approved a resolution to amend personnel rules so that employees’ excess accumulated vacation hours roll into a sick-leave bank and can be used for years-of-service credit instead of being forfeited at year-end.
Committee members said the change will prevent employees from losing accrued vacation hours and will reduce the city’s cash payout obligations for unused time. The resolution (listed in the meeting as Resolution 2025-20) will take effect at the date stated in the resolution; staff clarified that employees hired before 1997 remain subject to existing cash-out obligations if they separate before the new effective date.
Jason Lowe, administrative services director, responded to questions about the change and described the operational effects. Panel members said the policy benefits employees hired after 1997 who previously could not cash out accrued leave, and it creates a separate bank where excess vacation becomes a service-creditable sick-leave balance. Committee members also noted the city could avoid immediate cash outlays under the older policy, which sometimes required a cash payout for qualifying employees upon separation.
During discussion staff said the city currently enforces a carryover cap; vacation hours above that cap were previously forfeited at year-end. The revised policy will preserve those excess hours by moving them into the sick-leave bank, giving employees more options for time off or service-credit use. Staff and committee members said the resolution is intended to be an employee benefit and to standardize practice; human-resources staff told the committee the change was widely supported by employees who had seen hours forfeited under the prior rule.
A committee member moved to approve the resolution; the motion carried by voice vote. The transcript shows “All in favor? Aye,” and does not record a roll-call tally in the public record. The committee then adjourned to its next engagement.
