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Board to allow Title 36 organizations’ notices in school newsletters under revised AG for policy 9-13
Summary
The board discussed a draft administrative guideline to policy 9-13 that would permit organizations recognized under Title 36 of U.S. Code (including Boy Scouts and Girl Scouts) to distribute information electronically through district school newsletters; hard-copy distribution to classrooms remains discontinued.
The West Chester Area School District board discussed and advanced a proposed administrative guideline to policy 9-13 on June 16 that would permit organizations recognized under Title 36 of the United States Code to distribute information electronically in the district's school newsletters.
A district policy staff member explained the revision to "9-13 AG-1," saying the change would explicitly allow organizations that qualify under Title 36 (the federal list that includes certain youth scouting groups) to be disseminated through school newsletters. "When we would now institute the new AG, these organizations exclusively to Title 36 would be allowed to be disseminated in our school newsletters," the presenter said. The staff member also clarified that the newsletters are electronic and that the district had stopped hard-copy distribution during the current school year.
A board member asked whether the change would allow groups such as the Boy Scouts and Girl Scouts to hand out material about local troops in schools; staff replied that the dissemination would be done via electronic newsletters rather than printed packets or book-bag inserts. The presenter said the list of Title 36 organizations is long and that the two organizations most commonly relevant to the district are the Boy Scouts and Girl Scouts.
Board members responding in committee and at the board meeting praised the change as responsive to community outreach needs; one director noted families in the district had reported reduced awareness of local troop activities after hard-copy distribution stopped, and said the change would help restore visibility for community service groups.
Ending: The revision will be brought forward for formal approval as part of the district policy process; the board noted the next Teaching, Learning and Equity Committee meeting is scheduled for August 11.
