West Haven Special Service District adopts final budget, approves property interlocal, equipment share and Walmart plat

The West Haven Special Service District Board on June 16 adopted its final fiscal year 2025–26 budget and approved a series of interlocal agreements and permits, including funding adjustments for capital projects and authorization of a Walmart subdivision plat.

The board voted to increase the district’s capital outlay account (account 4110, “capital outlay other”) by $450,000, bringing the account’s total to $800,000, and adopted Resolution 09-2025 formalizing the final budget for 2025–26. The board also approved an interlocal agreement (Resolution 10-2025) formalizing cost- and ownership-sharing with West Haven City on a parcel the city is purchasing, and a separate interlocal (Resolution 11-2025) to reimburse the city for a shared backhoe purchase (district share 33%, city share 67%). The board corrected and reapproved Resolution 12-2025 to approve the Walmart subdivision plat.

Why it matters: the budget vote locks in carryover and re-budgeting of capital projects that could not be completed before June 30, including a planned pump purchase and generator acceptance, and formalizes cost-sharing with the city on a recently acquired property and on shared equipment that will be used for public works and district operations.

Most important facts

- Final budget: The board increased account 4110 (capital outlay other) by $450,000 to a total of $800,000 and adopted Resolution 09-2025 to approve the fiscal 2025–26 final budget. Amy (district finance staff) confirmed the $450,000 increase and the account number. Amy said the district expects to remain within the originally amended 2025 budget and that there were "no amendments for 2025." John (district operations staff) explained some capital projects would roll into the next fiscal year because the equipment will not be delivered before June 30; he identified a pump project with "$300,000 approved on that project."

- Property interlocal: The board approved Resolution 10-2025, an interlocal agreement between West Haven City and the Special Service District to divide costs and ownership for a property purchase and associated engineering and development costs. Sean (city staff) said the arrangement envisions a roughly 50/50 split of property and water shares and that the city had budgeted roughly $1,500,000 for the purchase and planned to close the next day. The agreement also anticipates shared study costs (the city budgeted $40,000) and a reimbursement process by invoice between the entities.

- Backhoe interlocal: The board approved Resolution 11-2025 to formalize reimbursement to the city for a backhoe replacement and to divide operational and maintenance costs. Sean and John said the city will own the equipment and the district will pay 33% of the purchase cost; the district’s 2026 budget includes $35,000 for its share. John described the existing machine as nearing the end of its useful life.

- Walmart subdivision plat: The board approved Resolution 12-2025 to authorize the district’s approval of the final plat for a Walmart supercenter and fuel center at the intersection of 4000 South and Midland Drive. The board corrected the resolution’s text after members noted the document mistakenly referenced another subdivision name; the corrected resolution refers to the Walmart subdivision plat as shown on the final plat documents. Sean summarized the changes between preliminary and final plats as limited to addressing right-of-way requirements from the Department of Transportation related to a traffic signal. John confirmed sewer service for the development will be provided by the district.

- Fraud risk assessment: The board reviewed and accepted the district’s fraud risk assessment for fiscal 2024–25 (action item 5d). Amy said the district scored 375 points under the state auditor’s rubric, placing it in the "very low" risk category; she noted the assessment includes mitigation controls where complete separation of duties is not feasible and that Ryan and Charice have certified the document for filing with the state auditor.

Other notable details and staff updates

- Capital carryovers and deliveries: John said a pump order for the 4450 lift station (budgeted at $300,000) and other capital purchases will not arrive before the June 30 fiscal year deadline and therefore will be reflected in the 2026 budget instead of a 2025 budget amendment. He also described generators that are physically ready but whose invoicing is still in the city’s name; staff are working to get the vendor to reissue the statement to the district so the district can pay and take possession.

- 2700 lift station construction: John reported the contractor will excavate about 35 feet for the 2700 lift station. Geotechnical work found very sandy, wet soils; piling will be required and construction activity may produce noticeable vibration or noise. Staff said they will notify nearby residents via social media and the city newsletter in advance of loud work.

- Central Weber and regional items: In the Central Weber update, the board discussed construction work along the 1900 corridor (a major sewer-line project), potential county involvement with Little Mountain Sewer District billing, an upcoming truth-in-taxation process for a fee increase spread over three years (an 8% increase this year), and planned ultraviolet disinfection at the regional treatment facility beginning in July to reduce chlorine use.

Votes at a glance

- Resolution 09-2025 (final budget adoption, FY 2025–26; account 4110 capital outlay other increased $450,000 to $800,000): approved (roll call: Mayor — Aye; Alicia — Aye; Melinda — Aye; James — Aye; Clarence — Aye; Ryan — Aye; Chair K. — Aye).

- Resolution 10-2025 (interlocal agreement: City / Special Service District, property purchase reimbursement & division of engineering/development costs): approved (roll call: Ryan — Aye; Clarence — Aye; James — Aye; Belinda — Aye; Alicia — Aye; Mayor — Aye; Chair K. indicated a vote in support).

- Resolution 11-2025 (interlocal agreement: reimbursement to city for backhoe purchase and division of O&M costs; district share 33%, district budgeted $35,000 for 2026): approved (roll call recorded as unanimous Aye).

- Fraud risk assessment acceptance (action item 5d): approved (roll call recorded as unanimous Aye).

- Resolution 12-2025 (approval of the West Haven Walmart subdivision plat; corrected to refer to Walmart subdivision): approved (board voted to return to and amend the resolution text, then reapproved by roll call unanimous Aye).

- Consent agenda (minutes, billing adjustments, accounts payable and listed invoices): approved by roll call.

What the board did not do

- The board did not amend the 2025 fiscal year operating budget; staff said no 2025 amendments are necessary and that the capital items will instead be reflected in 2026 budget entries or in lower 2025 actuals.

Community impacts and next steps

The largest near-term budgetary effect is the re-budgeting of capital projects: $300,000 tied to a pump purchase for the 4450 lift station and other equipment will carry into FY2026, while district staff work through vendor invoicing and title issues for generators being delivered but still invoiced to the city. The interlocal agreements put in place mechanisms for reimbursing the district or the city for shared purchases and for dividing study and engineering costs, with the city’s purchase expected to close the day after the meeting.

Staff indicated they will publish notices about construction-related noise on social media and in the city newsletter and will provide contact information for residents with concerns. The board also directed staff to process invoices and accounting entries to reflect the reimbursements spelled out in the interlocal agreements.

Ending

Board members closed the meeting after approving the consent agenda and a motion to adjourn. Several projects remain underway and staff said they will bring necessary budget line adjustments into the 2026 fiscal plan rather than return to amend the just-adopted 2025–26 final budget.