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Council adopts change to travel-expense policy to state-style per diem accounting
Summary
Ordinance G 20 25-12 (amended) was adopted to replace receipt-based travel reimbursements with a per-diem allowance patterned on the state's schedule; the controller said it follows guidance from the state board of accounts and should simplify processing.
The Evansville Common Council on June 23 adopted Ordinance G 20 25-12 (amended), amending the city’s travel-expense policy to allow per-diem reimbursements in place of itemized receipt submission.
Robert Gunter from the controller’s office told the council the change would align the city with the state allowance and simplify processing. “We're asking to make a change to the travel policy where before employees and staff were required to submit receipts, we'd like to just change that to a per diem. This will follow what the state does. I've checked with the state board of accounts,” Gunter said.
Staff described typical per-diem levels in the discussion: in-state per-diem for meals was discussed at about $41, while out-of-state and partial-day allowances (50% when travel begins after a specified midday cut-off) were mentioned but not fully tabulated in the public remarks. Council members asked whether the change would affect the budget; the controller said no additional appropriation was required and that departments would operate within existing budgets.
Vote: The clerk called the roll after discussion; the ordinance was adopted 8-0.
Ending: Council members supported the change as a simplification that should reduce record-keeping burdens for staff and speed processing of travel expenses.
